1.INTRODUCTION
1.1 One Big Future Foundation, a not for profit company incorporated under the laws of India and having its registered office at W-6, Greater Kailash-II, New Delhi- 110048 (“OBFF”, “We”, “Us”, “Our” or “Foundation”), owns and operates the website [www.onebigfuture.com] (“Website”). OBFF is engaged in the business of promoting, incubating and nurturing entrepreneurship and innovation across communities by creating inclusive platforms that enable individuals and/or start-ups/growing businesses to ideate, design and develop impactful solutions to societal challenges. The Foundation collaborates with schools, universities, research institutions, MSMEs, industry bodies, government departments and NGOs to foster science, technology and socio-economic development. Through incubation initiatives, innovation challenges, research collaborations, consultancy services, training programs, workshops, seminars and knowledge dissemination activities, OBFF works to build a robust ecosystem that transforms ideas into sustainable, scalable and socially meaningful enterprises across the country (the “Business”).
1.2 This Privacy Policy (“Policy”) governs the manner in which OBFF collects, receives, generates, processes, stores, uses, discloses, transfers and retains information in connection with its objects, charitable initiatives, incubation and innovation programs, advisory/consultancy services, research initiatives, funding programs, partnerships, events, digital platforms, multimedia productions and all related institutional activities otherwise processes personal information and data of users, visitors, founders, partners, candidates, and any other individual interacting with Our Website in accordance with the Digital Personal Data Protection Act, 2023 (“DPDP Act”) and other applicable data protection laws in India.
1.3 This Policy applies to all individuals and entities interacting with OBFF, including but not limited to founders, applicants, donors, sponsors, collaborators, advisors, mentors, experts, institutional partners, participants, website visitors and other stakeholders (collectively, “Users”).
1.4 This Policy is governed by the Digital Personal Data Protection Act, 2023, the Information Technology Act, 2000, the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011, and other applicable Indian laws and regulations.
1.5 By visiting or using Our Website or by submitting your information through any of Our online forms, You agree to the terms of this Policy and consent to the collection and Processing of your Personal Data as described herein. Please read this Policy carefully before using the Website. If You do not agree with this Policy, You should not access or use the Website or provide any Personal Information to Us.
2.DEFINITIONS
2.1 For the purpose of this Policy
i. “Personal Data” or “Personally Identifiable Information” or “PII” means any data that relates to an identified or identifiable individual, whether directly or indirectly, by reference to identifiers such as name, contact details, identification number, location data, or any factor specific to such person, and includes any data deemed personal under the DPDP Act which shall also include any information included in Clause 3.1 of this Policy.
ii. “Processing” means the entire cycle of operations performed on PII including collection, storage, use, disclosure, and deletion.
iii. “You” or “Your” or “User” or “Yourself” means any person accessing Our website, including founders, applicants, clients, partners, or visitors.
3.INFORMATION WE COLLECT
In the course of its activities, OBFF may collect and process the following categories of information:
3.1 Personal Information: Information capable of identifying an individual, including but not limited to name, email address, telephone number, postal address, date of birth, gender (where voluntarily disclosed), professional designation, organizational affiliation, academic background, qualifications, work experience, resume or curriculum vitae, publications, portfolio links, areas of expertise, photographs and publicly available social media profiles. Where required for compliance, grant administration, contractual documentation or regulatory purposes, OBFF may collect government-issued identification details, tax identification numbers, statutory registration numbers or other legally required documentation.
3.2 Sponsor and Institutional Partner Information: Corporate registration details, authorized signatory information, tax registration numbers, billing addresses, bank account details, payment records, memoranda of understanding, sponsorship commitments, contractual documents and branding materials.
3.3 Multimedia and Event Information: Biographical details, audio recordings, video recordings, photographs, transcripts, speaking materials, participation records, consent forms and release declarations collected in connection with events, podcasts, interviews, webinars, workshops, campaigns and public engagements. Such materials may be edited, reproduced, published, archived and disseminated across digital platforms, social media, streaming platforms, press releases and publications consistent with applicable consent or agreements.
3.4 Publicly Available and Secondary Research Data: Academic publications, public records, industry reports and datasets lawfully obtained for research, reporting and knowledge dissemination purposes.
3.5 Automatically Collected Information: In general, You may browse Our Website without providing any PPI about Yourself. When You browse Our Website, certain information may be collected automatically for analytics and site performance, such as:
i. IP address, browser type, device details, operating system, referring URL, domain names, access times and browsing behaviour. This information is used for the operations of the Business by OBFF to maintain the quality of the services given and for the periodic maintenance of the Website and to provide general statistics regarding use of the Website.
ii. Cookies: We may use various technologies to collect information about Your activities on Our Website, including cookies and beacons. Cookies are small files transferred to Your device when You visit a website that enables the websites to recognize Your browser and capture and remember certain information. Such information may be used to improve Your browsing and User experience and analysing site operations. By using the Website, You consent to the storage of cookies on Your devices. You may, however, disable the use of cookies by changing Your browser settings.
iii. We collect data about how You interact with Our Website. This includes data such as access dates, times, App features or pages viewed, App crashes, number of times the page was visited and time spent on the site. Any other system activity, type of browser, and third-party sites or services used before or in the course of interacting with Our Website.
iv. These do not directly identify You and is used to improve Our User experience and website security.
3.6 Except for the information explicitly listed above during the course of Your interaction with Our Website, We do not collect any sensitive Personal Information, including financial data, political views, health-related information, sexual orientation, or details related to race, caste, or language, unless such collection is mandated by applicable laws. By using the Website, You agree to the collection and use of information in accordance with this Policy. You agree to periodically review the current version of the Policy, as posted on the Website or the App. If You do not agree with the terms of this Policy, please do not use the Website.
4.PURPOSE OF PROCESSING
4.1 OBFF processes information for legitimate institutional purposes including without limitation:
i. To respond to queries, feedback, or partnership requests.
ii. To maintain and improve the Website’s performance and User experience;
iii. To review and process job applications and conduct recruitment activities.
iv. To operate, manage, and improve Our Website and User experience.To communicate with You regarding Your submission, application, or interest in OBFF.
v. For internal research, analytics, and business reporting.
vi. To comply with applicable laws, regulations, and legal obligations.
vii. To prevent, detect, and investigate fraud or misuse and risk management.
viii. For administering incubation, research and funding programs
ix. To Facilitate mentorship and advisory engagements
x. To conduct research and publish reports
xi. For organizing events and training initiatives
xii. To manage sponsorships and partnerships
xiii. For fundraising and donor engagement
xiv. For any other purpose with Your consent.
4.2 Multimedia content may be used for promotional, educational, archival, documentary, commercial or non-commercial purposes consistent with consent provided.
4.3 All Processing of Personal Data is done on the basis of consent, legitimate business interests, or legal obligations, as applicable.
5.INFORMATION SHARING AND DISCLOSURE
5.1 We may share Your Personal Information in the following circumstances:
i. OBFF may disclose, transfer or share Personal Information and other data collected pursuant to this Policy in the following circumstances and for purposes consistent with its objects and activities:
ii. OBFF may share information internally with its affiliates, associated entities, advisors, trustees, officers, program teams and authorized representatives strictly on a need-to-know basis for purposes of administration, service delivery, program evaluation, governance, compliance and operational management.
iii. In connection with founder submissions, incubation programs, innovation challenges, research initiatives, funding processes or partnership evaluations, OBFF may confidentially share relevant information, including business plans, pitch decks, project summaries and supporting materials, with mentors, evaluators, selection committees, investors, sponsors, institutional partners or funding agencies for assessment, collaboration or funding consideration purposes.
iv. OBFF may also publish or publicly disseminate selected information, including names, project descriptions, achievements, photographs, and recordings, in connection with showcasing program outcomes, events, research publications, reports, or media communications.
v. OBFF may engage trusted third-party service providers to support website hosting, cloud storage, data analytics, payment processing, communications, marketing, recruitment, event management, IT infrastructure or other operational functions. Such service providers shall be granted access only to the extent necessary to perform services on behalf of OBFF and shall be subject to appropriate confidentiality and data protection obligations.
vi. OBFF may disclose information to government departments, regulatory authorities, statutory bodies, courts, law enforcement agencies or other competent authorities where such disclosure is required under applicable law, regulation, judicial order or lawful request, or where necessary to protect the rights, property, safety or legal interests of OBFF or any third party.
vii. In the event of any restructuring, merger, reorganization, asset transfer or similar institutional transition involving OBFF, relevant information may be transferred to the successor entity, provided that such entity agrees to uphold data protection standards consistent with this Policy.
viii. OBFF may also disclose Personal Information for any additional purpose for which the User has provided explicit and informed consent.
ix. OBFF does not sell, trade or commercially exploit Personal Information for monetary consideration.
x. Any disclosure undertaken pursuant to this clause shall be limited to what is reasonably necessary for the stated purpose and shall be carried out in compliance with applicable data protection laws.
6.DATA RETENTION
6.1 OBFF shall retain personal and related information only for as long as necessary to fulfil the purposes for which it was collected, to comply with contractual, legal, regulatory, accounting, or reporting requirements, to resolve disputes, or to enforce its rights and agreements.
6.2 Information relating to applications, research submissions, incubation programs, consultancy engagements, sponsorship arrangements, and partnerships may be retained for archival, compliance, audit, impact assessment, and institutional record purposes. Multimedia content, research publications, event recordings, and public communications may be retained indefinitely for documentation, promotional, academic, or historical purposes unless withdrawal of consent or applicable law requires otherwise.
6.3 Upon expiry of the applicable retention period, or upon lawful request for deletion where permissible under applicable law, OBFF shall take reasonable steps to securely delete, anonymise, or de-identify the information, subject to any overriding legal or regulatory obligations requiring continued retention.
7.YOUR RIGHTS
7.1 As per applicable law, You have the right to:
i. Request access to Your Personal Information: You have the right to request from Us, a summary of the Personal Information We process about You, including the Processing activities. We undertake with respect to such information. We will also provide any other relevant information related to Your Personal Data and its Processing as prescribed by law. You can make this request in the manner prescribed by the applicable regulations.
ii. Request correction or updating of inaccurate or incomplete data: You are responsible for providing updated and correct information about Yourself to Us. We are not responsible for the authenticity, completeness or correctness of the Personal Information supplied by You. You are entitled to review the Personal Information provided by You to Us and ask Us in writing to update or correct such Personal Information after providing Us reasons as to why You believe such information is inaccurate or incomplete. We will make the necessary corrections or updation on being satisfied that such change is warranted.
iii. Withdraw consent to the Processing of Your Personal Information: You may withdraw Your consent to the Processing of Your Personal Information at any time by contacting Us at [support@onebigfuture.com]. If You revoke or withdraw Your consent for collection or Processing of Your Personal Information, then, subject to any compliance with applicable laws, regulatory requirements, or to protect, enforce or establish Our legal rights, We will immediately stop actively collecting and Processing Your Personal Information.
iv. Lodge a complaint with the Data Protection Board of India (upon its constitution).
7.2 All requests may be submitted to the Grievance Officer.
8.MINOR’S PRIVACY
8.1 Our Website and the Business are not directed to individuals under 18 years of age. We do not knowingly collect Personal Information from children under the age of 18. If You have reasons to believe that a child under the age of 18 has provided Personal Information to Us , please email Us at support@onebigfuture.com. We will investigate and if appropriate, delete the Personal Information from Our systems. If You are under 18, You must have consent from Your parent or guardian to use Our Website.
9.SECURITY MEASURES
9.1 We use security measures (including physical, electronic and procedural measures) as mandated by applicable law and in accordance with reasonable industry practices to safeguard Personal Information against loss, misuse, damage or modification and unauthorized access or disclosure. However, no system for transmitting or storing information electronically can be completely secure and We cannot guarantee that Personal Information or other communications will always remain secure. In using the Website, You accept the inherent security implications of data transmission over the internet. Therefore, the use of the Website will be at Your own risk, and We assume no liability for any disclosure of information due to errors in transmission, unauthorized third-party access or other acts of third parties, or acts or omissions beyond its reasonable control and You agree not to hold Us responsible for any breach of security.
9.2 The information that is collected from You may be transferred to, stored, and processed at any destination as permitted under applicable law. By submitting information to Us, You agree to this transfer, storing and/ or Processing. We will take such steps as We consider reasonably necessary to ensure that Your information is treated securely and in accordance with this Policy.
9.3 You are also solely responsible for protecting Your password and device against unauthorized access. We urge You to take every precaution to protect Your personal data when You are on the Internet. We assume no liability for any disclosure of information due to errors in transmission, unauthorized third-party acts, or acts or omissions beyond Our reasonable control.
9.4 You acknowledge and agree that We shall not be held liable for any compromise of access to Your personal device, loss of information, theft, or any exploits or logic attacks resulting from malware or other software or hardware vulnerabilities beyond the control of our Services.
9.5 If mandated by applicable law, We will notify You if a Personal Information breach occurs and the risk mitigation measures undertaken by Us, to the extent required by applicable law.
10.THIRD-PARTY LINKS
10.1 Our Website may contain links to third-party websites or services. This Policy does not apply to such external websites. We encourage You to review their privacy policies independently.
11.CHANGES TO THIS POLICY
11.1 We may update this Policy periodically to reflect legal, technical, or Business changes. The updated version will be posted on the Website with a revised effective date. Continued use of the Website signifies Your acceptance of the updated Policy.
12.USER CONFIDENTIALITY & SUBMISSION DISCLAIMER
12.1 Submission of business plans, proposals, concepts, research papers, pitch decks or proprietary materials (“Submissions”) to OBFF does not create any fiduciary, partnership, advisory, agency or joint venture relationship unless expressly executed through a written agreement.
12.2 OBFF may independently develop or already possess ideas similar or identical to those described in a Submission. Review of a Submission does not restrict OBFF from pursuing independent initiatives.
12.3 Unless expressly agreed in writing, OBFF shall not be bound by confidentiality obligations with respect to information that:
i. is publicly available,
ii. was already known to OBFF prior to disclosure,
iii. is independently developed without use of the Submission, or
iv. is required to be disclosed under applicable law.
12.4 Users warrant that they have lawful authority to submit materials and that such submission does not infringe third-party rights.
13.DISCLAIMER AND INDEMNITY
13.1 WITHOUT LIMITING THE FOREGOING, EVERYTHING ON THE WEBSITE, THE CONTENT, SERVICES AND MATERIALS ON THE WEBSITE ARE PROVIDED “AS IS” AND ON AN “AS AVAILABLE”. TO THE MAXIMUM EXTENT PERMISSIBLE PURSUANT TO APPLICABLE LAW, WE DISCLAIM ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES IN RESPECT OF FITNESS FOR A PARTICULAR PURPOSE, ACCURACY, SUFFICIENCY, SUITABILITY, CAPACITY, COMPLETENESS, AVAILABILITY, COMPATIBILITY OF THE SERVICES OR THE WEBSITE OR ANY INFORMATION PROVIDED THEREON. WE DO NOT WARRANT THAT THE SERVICES OR THE WEBSITE WILL BE CONTINUOUSLY AVAILABLE, UNINTERRUPTED OR BE FREE OF ERRORS VIRUSES OR OTHER HARMFUL COMPONENTS, OR THAT DEFECTS WILL BE CORRECTED. NEITHER WE AND OUR AFFILIATES, NOR THEIR OR THEIR AFFILIATES’ OFFICERS, EMPLOYEES OR AGENTS SHALL BE LIABLE TO YOU OR ANYONE ELSE FOR ANY LOSS, DAMAGE OR EXPENSE ARISING OUT OF ANY ACCESS TO OR USE OF THE WEBSITE OR ANY SITE LINKED TO IT, INCLUDING, WITHOUT LIMITATION, ANY LOSS OF REVENUES OR PROFITS, LOSS OF BUSINESS OR LOSS OF DATA, INDIRECT, INCIDENTAL OR CONSEQUENTIAL LOSS.
14.NO CONTRACTUAL OBLIGATION
14.1 Nothing contained in this Policy, nor any communication, review, evaluation or interaction with OBFF, shall constitute a legally binding obligation unless formalized through a duly executed written agreement. OBFF retains sole discretion in accepting, rejecting or discontinuing any engagement, application or collaboration.
15.CONTACT INFORMATION
For any questions or requests relating to this Policy, Users may contact:
One Big Future Foundation (OBFF)
W-6, Greater Kailash Part II,
New Delhi, India 110048
16.INTERPRETATION WITH PRIVACY POLICY
16.1 This Policy shall be read in conjunction with OBFF’s terms and Conditions available at [www.onebigfuture.com/terms-and-conditions] and the copyright policy available at [www.onebigfuture.com/copyright-policy] (the “Terms”), which governs the collection, use, processing, storage, disclosure and protection of personal information submitted through or collected via the Website.
16.2 By accessing or using the Website, You acknowledge that You have read and understood the Terms and consent to the collection and processing of information in accordance therewith.
16.3 In the event of any inconsistency between this Policy or Terms or the copyright policy, the provisions that afford greater protection to OBFF shall prevail to the extent permissible under applicable law.
16.4 Together, this Policy, the Terms and the copyright policy constitute the entire understanding between You and OBFF with respect to use of the Website, and supersede any prior understandings, communications or representations relating thereto.